Public Basic Knowledge: The Way To Reply Official Documents

The reply is composed of the title, the main sending organ, the main body, the signature organ and the written date. The following is the introduction of the title, the main sending organ and the main body.

1. title

Generally, it is the standard "three elements" writing method, that is, the three parts of the issuing organ's name, reason and culture.

Except for the long name of the issuing organ.

2. main sending organs

The main sending organ approved is the name of the issuing organ requesting the notification.

3. text

Approved

Generally, they are very short. They are generally composed of three parts: the object of approval, the content of the reply and the conclusion of the reply.

(1) the reply object refers to the request for the reply, and it also tells the recipient unit the situation.

As the beginning language of the body, the title of the passage must be quoted at the beginning of the text.

。

Its form of expression is: "your unit" about xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. "

(2)

Content refers to the reply or specific instructions to the requesting instruction, which is the main part of the reply.

If the reply is related to other departments, it should be negotiable or countersigned with the relevant departments when drawing up. After obtaining a consensus, the reply can be answered.

The contents of approval should also be written in one document and should be followed by a definite answer.

(3) reply to the conclusion.

The reply is sometimes written on the end of the text, such as "this batch" or "this reply".

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Recently, the Municipal Postal Administration, the United City secret Bureau and the Municipal Postal Company, issued the notice on Further Strengthening the administration of official document delivery in state organs.

First, we should strengthen the delivery of official documents, standardize the management and control of documents, improve the management system of document delivery, clearly send the responsibility and guard against disclosure.

The two is to define the division of responsibilities.

Postal enterprises are responsible for conscientiously carrying out the statutory duties of sending documents by state organs, perfecting the document delivery service standard of state organs, optimizing the operation process, improving service quality, strengthening safety awareness, and ensuring that documents of state organs are strictly delivered according to requirements.

The state secrecy department is responsible for strengthening publicity and education, improving the level of laws and policies of various units and staff members, and taking corresponding responsibilities in accordance with the law according to law.

The postal management department is responsible for strengthening the service quality supervision of postal enterprises to deliver official documents of state organs, and urges express companies to strictly abide by the legal bottom line of official documents which cannot be sent to state organs, and to investigate and punish illegal acts of sending documents to state organs according to law.

The three is to supervise the express delivery companies in the external business premises and courier waybill service agreement in a conspicuous way to state that no official document delivery service is provided. When sending the express mail, it will voluntarily remind the company not to send the official documents.